White Cube was set up by Jay Jopling in 1993 as a project room for contemporary art. The gallery has since grown into one of the most influential commercial galleries in the world, representing internationally renowned artists such as Georg Baselitz, Tracey Emin, Antony Gormley, Mona Hatoum, Anselm Kiefer, Liu Wei, Park Seo Bo, Doris Salcedo and Jeff Wall.
White Cube’s exhibition programme extends across locations in London, Hong Kong, Paris, New York, Seoul and online. Since its inception in 1993, the gallery has exhibited the work of many of the world’s most highly acclaimed contemporary artists.
Key responsibilities
Client services support
- Sales allocation: Monitor sales alerts and allocate to appropriate registrar. Be point of contact across departments to ensure sales are allocated to appropriate registrar.
- Assist CS Registrars as required – with estimates requests, checking and filing paperwork, assisting on exhibitions and gallery consols, responding to general enquiries in a timely fashion.
- Client shipping - liaise with sales team and clients, set up jobs and shipments on the Inventory, liaise with Warehouse, Technical and Reception to coordinate condition checks and release. Work with a range of shippers to provide most appropriate service for client.
- COAs – record keeping, dispatch and queries, preparing templates.
- Booking couriers and taxis as required
Loans exhibitions support
- Coordinate smaller loans to and from White Cube, liaising with staff and colleagues across the gallery, studios, external service providers and national and international borrowers.
- Create and maintain clear documentation for loans from start to finish including, but not limited to, artwork lists, checklists, condition reports, loan cost estimating and invoicing.
- Work with the Associate Director Loans, Project Coordinator and Loans Registrar to maintain and update documentation / information relating to White Cube loans.
- Support team with estimating, communication and coordination on elements of White Cube Artist Exhibitions and Inside White Cube Exhibitions.
- Maintain an enthusiastic approach to loans and stay informed of required gallery / international standards, liaising with colleagues and external bodies (HMRC, UKRG etc.).
- Monitor Loan and Exhibition records in the collections database and action any updates to it as required, maintaining and communicating house style in the process.
Input
- Field requests from different teams in the gallery ensure that requests are dealt with in a timely fashion.
- Observe style guidelines as well as artist-specific style preferences.
- Quick response time while maintaining accuracy.
Organisation of weekly shuttle
- Field requests from different teams in the gallery check artwork locations/packing/condition.
- Prepare request list for Crozier.
- Work flexibly to accommodate requests and manage priorities.
- Observe (and enforce) deadline.
- Occasionally arrange additional transport and off-site packing and checking.
- Act as main liaison between the gallery and Crozier for day-to-day storage queries.
Artist studios consignments
- Co-ordinate local and international transport of new artworks from Artists’ studios for consignment/ art fairs/exhibitions
- Instruct condition reporting for artworks and ensuring works are insured, checking and confirming packing and casing requirements
- Liaise with SL/AL’s to organise consignment agreements for Artists’ studios
- Liaise with Legal and SL/AL’s to organise third party consignment agreements
- Raise invoices for third party sales
- Liaise with the Exhibitions department to organise shipping schedules and deadlines
- Work with Fabrication to advise on issues from logistics perspective
- Manage Artists’ inventory; undertake regular reports of on and off-site storage
- Act as point of contact for various ad hoc queries from clients, colleagues and institutions regarding artworks or artists
General
- Attend and contribute to relevant Registrars’ conferences and forums
- Attend all staff meetings and exhibition openings
- Work with IT to improve Inventory for all Registrar needs
The ideal candidate has
- A passion for working with contemporary artists and in the art sector
- Excellent eye for detail and a flexible working approach
- Ability to keep calm under pressure, and prioritise conflicting deadlines across several projects and stakeholders
