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It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
The A Side A Day in The Life
Primarily to provide comprehensive support to the Legal & Business Affairs team, as well as keeping the office running smoothly and assisting other members of the department and broader label where necessary.
The B Side Skills Experience
Be Administrative
- Typing agreements using Word, Outlook and audio skills
- Answering telephone and taking messages where necessary as well as fielding calls for the department and dealing with calls on own initiative
- Answering queries and or redirecting them where necessary
- Preparing and issuing own correspondence as necessary
- Managing the payment of supplier invoices via the Universal Payment System
- Filing, both current and archived. Archiving files as necessary and ensuring active files are moved when completed. Scanning documents and saving to shared drives
- Assisting with the preparation of photographs, TV appearances and video agreements and letters, ensuring execution circulation and filing
- Maintaining and updating department information schedules – e.g. NRI analysis
- Referring compilation, synchronisation and premium requests
- Other general administrative duties, including providing assistance to other teams within the label, as requested by the manager from time to time
Key Performance Measures
- Telephone queries are answered in a professional, efficient and courteous manner
- The job holder communicates appropriately and effectively with all levels within the Company and externally
- All work is produced to a high standard of accuracy, for example, when making changes to contracts very minor errors only should be evident, if at all, as a result of self-checking
- All work is produced within agreed deadlines
- Problems, issues or requests for information are communicated to the Legal & Business Affairs team in a timely manner
- Department filing is kept up to date
- Requests for assistance from members of the team are greeted with a helpful and flexible approach
Person Specification
- Accurate typing skills
- Good IT skills, especially in Word and Excel
- Excellent spelling and grammar
- Proven experience of working under own initiative and as part of a team
- Proactive approach to work, able to pre-empt problems before they occur
- Able to work well under pressure and to tight deadlines
- Excellent organisational skills and able to pay meticulous attention to detail
- Committed with a flexible, “can-do” attitude
- Interest in working within Legal in the music industry
Bonus Tracks Your Benefits
- Group Personal Pension Scheme (between 3% and 9%)
- Private Medical Insurance
- 25 paid days of annual leave
- Interest Free Season Ticket Loan available
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Cycle to Work Scheme
- Salary Sacrifice Cars
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
