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This is an exciting opportunity for an enthusiastic and conscientious individual to join our friendly and highly successful Pan Fiction team.
Your team
Pan Fiction is home to the biggest and best commercial brands, including Peter James, Ann Cleeves, David Baldacci, Stuart MacBride, Kristin Hannah, Danielle Steel and Lucinda Riley. We publish critically acclaimed and award-winning commercial fiction from Araminta Hall, Ellery Lloyd, Alexandra Potter, Rosie Walsh and Lucy Jane Wood, as well as exciting debuts including Anna Brook-Mitchell, Jo Murray and Steph McGovern. We relentlessly drive creativity and innovation whilst supporting each other to deliver the very best work for our authors and to define the future of commercial fiction.
Your role
As the Editorial Assistant, you will play a crucial role in supporting the editorial process from manuscript to publication and be responsible for the smooth running of our administrative processes. You will have the opportunity to assist in the development and production of a wide range of commercial fiction and be a key support in keeping books on track from the moment of submission all the way through to publication and beyond. We are looking for someone who is passionate about commercial fiction and can multitask and meet deadlines.
Your key responsibilities
- Keeping our bibliographic database and book metadata up to date
- Assisting the Publishing Director with acquiring books by creating costings and researching the competition
- Writing agendas and minutes for departmental meetings
- Preparing texts for handover to the production team
- Sending authors copies of their books
- Helping with picture research and clearing permissions
- Coding invoices and getting approval for author payments
- Acting as the main port of call for colleagues who have questions about the publishing schedule and fielding external enquiries.
Essential experience, abilities and knowledge you’ll need to succeed
- Excellent administration skills with the ability to organise, prioritise and manage workflow
- Effective written and oral communication skills
- Exceptional attention to detail
- Proven interest in commercial fiction and current market trends
- A willingness to learn new skills
- Aptitude for team work
- Experience working with systems and tools such as MS Office, Adobe Creative Cloud, Google Workspace and Biblio
- Ability to work calmly under pressure.
Desirable skills we’d love you to have
- Experience of working in the publishing industry or related fields
- Evidence of working with bespoke in-house systems and/or willingness to learn
- The desire to contribute ideas.
What you’ll get in return
In return we can offer you a range of great projects, a supportive and collaborative working environment as well as a competitive salary and benefits package.
Some of the benefits we offer
- 28 days’ annual leave increasing with years of service + bank holidays
- Generous pension scheme
- Discounted private medical insurance
- Group income protection scheme
- Enhanced family pay and leave
- Flexible working hours and summer hours (early finish on a Friday during summer months)
- 2 Volunteer Days per year
- 75% off all Pan Macmillan books and regular staff book sales (highly reduced rates)
- Season ticket loan/advance
- Cycle to work scheme
- Discounts on shopping and gym memberships; Christmas club savings
- Daily free breakfast and monthly company lunch
This is a full time, permanent role, and will be based in our offices in Farringdon, London, with some flexibility to work from home each week.
All applicants must be able to demonstrate the right to live and work in the UK in order to be considered for this role.
