At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
We are seeking a dynamic and highly organized Event Assistant to join our team in London. In this role, you will support the planning, coordination, and execution of various corporate events, from industry conferences and client meetings to internal workshops and networking events.
Key responsibilities
- Assist in the organization of events, ensuring smooth execution from start to finish.
- Coordinate with vendors, venues, and internal teams to meet event requirements.
- Manage invitations, registrations, and guest lists.
- Support event marketing, including social media, emails, and promotional materials.
- Handle logistics such as catering, audiovisual setups, and travel arrangements.
- Provide on-site support during events to ensure a seamless experience.
- Maintain post-event reports and feedback analysis for continuous improvement.
- Keep event databases up to date and handle post-event archiving.
- Update the events intranet pages.
- Any other requirements as needed.
Requirements
- Previous experience in event planning, preferably within a corporate or professional services environment.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to multitask and work under pressure in a fast-paced setting.
- Proficiency in Microsoft Office and event management software is a plus.
- A proactive attitude with a problem-solving mindset.
This is a fantastic opportunity to contribute to impactful events in an innovative and design-driven environment. If you are passionate about event management and thrive in a creative and technical industry, we would love to hear from you!
Required qualifications
- Proficient in Microsoft Office products
- Strong written and verbal communication skills
- Strong organizational skills
- Strong attention to detail
- Ability to work in a team environment, with shared work assignments
- Ability to prioritize and manage multiple deadlines simultaneously
- Service and client-oriented personality
What we believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
