Applications for this job are now closed
Are you ready to step into the world of international business? Do you excel at staying organized and have a keen eye for detail? Join EF as Operations Coordinator this summer, where you'll oversee the logistics of student arrivals and departures. This role offers a unique opportunity to hone your skills, take initiative, and contribute to our mission of opening the world through education.
Careers at EF
EF’s mission is opening the world through education.
A career with EF combines the support and opportunity of a large international organisation, with the spirit and energy of a small business. We look for thinkers and doers – creative, collaborative, and motivated people who are excited by education, communication, and travel.
When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries. In the UK and Ireland, our core presence is felt at our international language campuses and summer schools, where we welcome students from around the world to participate in language learning and cultural exchange. Whoever you are, whatever you are passionate about—we welcome you and encourage you to open the world through education.
Your role
As an Operations Coordinator this summer, you will leverage your organizational skills, attention to detail, and proficiency with Excel to deliver safe, efficient, and cost-effective transportation solutions for students attending EF’s summer schools and language campuses across the UK and Ireland.
Adaptability to new systems and a collaborative approach are key, as you will work closely with local suppliers, school teams, sales offices, and EF’s international head office in Switzerland to ensure a seamless and exceptional experience for our students.
This is a full-time, fixed-term contract position running from April 1 to August 31, 2025, with the possibility of extension or transition to permanent employment.
Responsibilities
- Plan, consolidate, and book cost-effective transportation solutions for student arrivals and departures to/from our UK and Irish schools
- Act as a liaison for "Meet and Greet" staff at airports and assist with supplier-related queries, particularly during emergencies
- Build and maintain relationships with local suppliers across the UK and Ireland
- Enhance the customer experience for transportation and arrival services
- Manage invoicing for transportation services
- From mid-June, manage emergency phone responsibilities on rota
Requirements
- Exceptional attention to detail
- Intermediate or Advanced level of Excel
- Experience in operations, ideally within a tour operator, coach operator, or educational setting
- Strong communication skills with an analytical and problem-solving mindset
- Ability to thrive in a fast-paced, deadline-driven environment
- A self-starter with strong decision-making abilities
- Clear DBS check and two references
- Right to work in the UK on commencement of employment
Why you will love working with EF
- Continuous professional development
- Exposure to international business
- Work in a truly international environment
- Regular social events
- Ambition is nurtured and fast-tracked career enhancement opportunities are provided
- Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition
- Global career opportunities
- Access to EF Hello language learning
- Based in UK head office in Chelsea
- Office café with free coffee
- Office gym
- Fortnightly Thirsty Thursdays
Career Progression at EF
EF is committed to safeguarding and promoting the welfare of children and adults and expects all staff and volunteers to share this commitment. References will be followed up and will ask specifically whether there is any reason that the applicant should not be engaged in situations where they have responsibility for, or substantial access to, persons under 18. Upon interview all gaps in CVs must be explained satisfactorily and proof of identity and, where applicable, qualifications will be required. Appropriate suitability checks will be required prior to confirmation of appointment.
EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, identity, parental status, experience, and everything else that makes you unique.
