This is a fixed-term contract until end of March 2025, based in our Witney office in Oxfordshire with a requirement of a minimum of 3 days in the office each week.
About us
Audley Travel is an award-winning, consistently recognised tour operator that specialises in tailor-made travel in over 80 countries. Our clients come to us because we are the true experts of the region and use our knowledge to provide meaningful travel experiences. Our employees are passionate about travel and exploring other cultures. In 2021, we proudly celebrated serving our travel clients for 25 years.
The role
Based in our Finance department, the Accounts Payable Assistant will primarily support the expenses function, managing the entire process for our prepaid card solution. Responsibilities also include reviewing and approving expense claims within our system. Additionally, the role involves assisting Accounts Payable Specialists with tasks such as supplier invoice processing, query resolution, purchase card reconciliation, and airline statement reconciliations.
Key responsibilities include
- Support the expenses function, including reviewing and approving claims
- Reconcile airline statements.
- Verifying and recording transactions made using pre-paid cards
- Create and distribute Department Query Sheets.
- Liaise with internal sales specialists and ticketing teams as the first line of support for invoice queries.
- Assist AP Specialists in ensuring timely invoice processing.
- Perform other ad hoc duties as required.
About you
You are self-motivated with meticulous attention to detail, eager to develop skills in Accounts Payable. You thrive in a busy environment with tight deadlines and are enthusiastic about working in the travel industry.
Experience required
- Previous experience of working within an expenses team or accounts payable role would be advantageous, but not essential
- Self-motivated with an eye for detail
- Pro-active and able to use own initiative
- Flexible team player and willing to take on additional tasks
- Able to work to tight deadlines & within a busy environment
- Desire to learn and develop skills
- Knowledge of Microsoft applications – Word, Excel, Outlook
- Strong numerical skills
- Strong communication skills
- Strong organisation and time management skills
What you’ll get in return
- Holiday - 25
- Hybrid working
- A day off for your birthday
- A day off for volunteering to support a charity, local support group or community work of your choice
- Healthshield health cash plan - money back for costs associated with everyday healthcare (including optical, dental, medical, prescriptions, physio), and access to medical and wellbeing resources such as a GP service, employee assistance programme and counselling
- Enhanced family leave
- Discounted Audley trips (for you and your friends & family) and exclusive access to staff travel discount websites
- Gympass – a wellbeing platform that gives you unlimited, discounted access to top gyms, studios, and wellbeing apps
- Benefits Platform – a reward scheme that gives you discounts and cashback with hundreds of retailers
We believe it's our people that make the difference and who build Audley into the success it is today. We pride ourselves on enabling people to reach their full potential through promoting and celebrating a diverse and inclusive working environment.
