We’re constantly evolving, progressing and diversifying. And we want our people to do so too. For everyone to feel empowered, engaged and enabled. To create opportunities to move forward, climb higher and push for more.
About the role
To be responsible for the day-to-day administrative tasks in line with the Procurement Policy. These include price inputs & invoice query resolution, new product introduction, supplier set ups and ad hoc project support to Category Procurement.
Role accountabilities
- Perform timely and accurate agreed price inputs into the relevant Enterprise Resource Planning (ERP)
- Engage with lead buyers to ensure agreed prices are communicated in an auditable format
- Resolve input system issues with relevant team and escalate if appropriate
- Regularly review the Price Invoice Query Report
- Action price queries, where the supplier has stated an incorrect agreed price
- Amend Purchase Order system with any new agreed prices from the Lead Buyer to avoid invoice price queries
- Escalate to the Lead Buyer price issues that can not be resolved with the supplier
- Responsible for the completion & verification of all data required for supplier details
- Ensure appropriate sign off is gained
- Co-ordinate with stakeholders the creation / updating of information in relevant ERP system
- Maintain a log of all new set ups, change of details or transfers
- Fixed Volume Contracts – Estimated run out dates (EROD)
- Review weekly report of EROD and flag to relevant Lead buyer upcoming shortfalls in contracted volume versus usage
- Support the completion of relevant information in New Material Enquiry Forms (MEF) & Packaging change forms (PARF)
- Co-ordinate with Lead Buyers & other Functional stakeholders the status of MEF & PARF
- Escalate issues as required to Lead Buyers
- Ensure MEF & PARF logs are up to date & cleansed as appropriate
- Support Lead Buyers on an AD Hoc Basis with relevant information
- These could include supporting Request for Information (RFI) / Request for Quotes (RFQ)
- Support the function with data required for internal and external audits as required within your areas
- Adhere to all documented procedures, internal controls, governance and policy requirements at all times
- Prepare reports on Price, Invoice queries, supplier details & new product introduction as and when required
- Co-ordinate and own the updating of Procurement Information on Bakkavor wide sharepoint pages
- Ensuring Org charts are updated
- Functional information is refreshed
- Historic information or data is archived appropriately
- Offer support to team members (where necessary) and actively collaborate with the matrix structure
- Identify continuous improvement opportunities based on role accountabilities
- Cultivate effective relationships with key stakeholders and customers
About you
- Able to work to strict timescales in a busy environment demonstrating resilience
- Strong systems skills with the and ability to coach others to use them
- Results driven with excellent time management and prioritisation skills and the ability to see tasks through to completion
- Strong attention to detail with the ability to handle detail and to analyse data
- Ability to communicate clearly in a variety of formats, and adjust style to suit the audience
- Proactive and pragmatic approach
- Able to work as part of a team and independently
- Desire to drive own development demonstrating a passion for learning new things
- Ability to handle confidential information discretely, professionally, and appropriately
- Courage to ask questions, introduce new ideas and question ways of working
- Knowledge of Microsoft Dynamics & SAP S4 are desirable
What you’ll receive
As an equal opportunity employer, we’re committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits and wellbeing offerings that are important to you.
You’ll enjoy
- Life Assurance (1 x salary)
- 25 days holiday plus 8 bank holidays as standard (may vary by role)
- Private medical insurance (after 5 years’ service)
- Staff Shop
- Stakeholder Pension Scheme
- Discount & cashback platform
- Personal Accident Insurance
- Free health check
- Employee Assistance Programme
- A range of voluntary benefits (holiday purchase scheme, additional life assurance, dental & hospital cash plans)
- Salary sacrifice car lease scheme
- Free independent mortgage advice
- Discounted tutoring for children
- Access to financial learning tools and affordable loans via your salary
- Free car parking – Site dependant
Plus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions.
