HR Internship London 2023

The People Experience department is a key staple within Sony Music. Our multi functional team spearheads all things people at Sony, our employees are our focus and we all have a passion for creating the best workplace for all. There are 4 main teams, Operations, Learning & Development, Diversity & Inclusion and Talent Acquisition and we all work closely together across different projects.

The role

In this role you will manage the administration of our core PX systems including the HRIS database, holiday and absence management system, emergency notifications site and headcount planning tool, for all Sony Music Entertainment UK departments. This role will support the HR Coordinators in administering the system onboarding for all new joiners, oversee data updates and regular auditing of our systems and ensure high levels of data accuracy and efficiency across touch-points. Together with the support of the whole PX operations team, you will deliver a best-in-class HR service to our colleagues, allowing them to make their mark – on music and beyond.  

The team

We are a fun and vibrant team who often socialise outside of work times. We are firm believers in bringing your whole self to work and made up of lots of different personalities! There is always music on in the PX department, we have an eclectic taste and always welcome new suggestions!

What you’ll do

• Create all new starter records in the HRIS system.
• Manage contracts, offers and new joiner paperwork; handing over starter set-up and communications process to HR Coordinators once completed.
• Set up new starters on the emergency notification system prior to joining.
• Maintain digital staff files, saving and collating all starter paperwork from e-sign and Coordinators (passports, references), in time with payroll processing deadlines.
• Set up new starter accounts on the holiday booking system, sharing access details with joiners.
• Administer all personal information changes on HRIS including line manager, addresses and bank details changes. Saving corresponding evidence to digital staff files.
• Maintain and update the headcount management system – creating vacancies and updating staff changes.
• Conduct regular HRIS system data auditing – monitoring missing information, line managers and job codes.
• Collaborate with US-based systems team in creating/updating system fields.
• Support Reward Manager and BPs in reviewing and auditing job code levelling, correcting/highlighting errors and supporting benchmarking activity.
• Maintain emergency notification system – manage the live data changes to starters and leavers.
• Administration of the holiday booking system– updating joiner records, mainintaining and auditing line managers and teams, making corrections for staff accounts.
• Management of Spotify subscription inbox - code allocation/ordering new codes.
• Ad-hoc reporting from systems when required across client groups.
• Note taking as required for formal meetings.
• Assist on system integration projects, creating process workflows and conducting data checking/mapping activities.
• Collaborate with HR Coordinators to evaluate HR operation processes and co-design solutions to enhance efficiency and effectiveness

Who you are

• Experience of data entry and people data systems.
• Excellent organisation and prioritising skills
• Ability to work independently and use own initiative
• Curious and proactive in questioning and reviewing data
• Ability to listen, express and articulate information effectively both verbally and in written communication to team members.
• Strong IT and System experience, particularly Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Proven email in-box management skills.
• Exceptional attention to detail
• Approachable communication style
• Ability to identify and highlight problems providing viable solutions
• Adaptable and resilient

What we give you

• Regular sessions with fellow interns to learn about the wider business.
• Learning and development workshops to help you grow within the working world.
• The opportunity to join our employee resource groups @HUE, @Whatif, @Whatiffreedom and make a difference to our company.
• 25 days holiday + Bank holidays
• 2 Premium days to use for working on yourself, caring for your mental health or volunteering.
• A credit to use on live gigs.
• Free vinyl

How to apply

When applying to your chosen position, please answer all the application questions, these answers will be reviewed along with your CV and video cover letter. Please ensure that your CV is readable in all formats, we recommend uploading a PDF CV.

Once you have submitted your application, you will receive a confirmation email to let you know that we have received your application. We aim to get back to everyone on the status of their application by 31/08/22.

If you require any reasonable adjustments or assistance with the application or interview process, please contact us here sonyinternshipsuk@sonymusic.com. Please put Reasonable Adjustment Request in the subject line of the email. If you are in need of a phone call, please send us the email a message with the subject line Call Request and your number and we will get in contact at our earliest convenience. Please do not contact reception with application queries.

Things to note

• We do not require you to have a degree or qualification in order to apply for this internship but you do need to be over 18.
• The start date for the programme will be in January 2023.
• We will get back to you on the status of your application by September.
• There will be 3 rounds of interviews to complete, the recruitment process will be a mixture of virtual and in person interviews, again, if you require any reasonable adjustments to the interview process, please contact us at sonyinternshipsuk@sonymusic.com. Please put Reasonable Adjustment Request in the subject line of the email.
• The first round of interviews will commence in September 2022, with final rounds in late October or Early November.