Company Description
Publicis Media helps clients drive sustainable business growth by harnessing the modern media landscape to drive one-to-one consumer connections at scale. Publicis Media UK is made up of 2000 people working across market-leading media agencies including Zenith, Starcom and Spark Foundry as well as specialist practices Publicis Media Exchange (PMX), Performics, Publicis Sport & Entertainment, Publicis Media Content and NextTECHnow. Together they combine deep expertise in media investment, strategy, insights and analytics, data and technology, commerce, performance marketing and content. Publicis Media is part of Publicis Groupe and is present in more than 100 countries with over 23,500 employees worldwide.
Our Commitment
Publicis Media is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background.
Job Description
The Team Assistant role is a great opportunity to join and support Publicis Media's New Business Team in delivering industry leading and client winning pitches. Through the role, you will get the opportunity to work across a range of pitches across the Publicis Media agencies as well as data requests which support operations and prospecting.
For support across pitches, the team assistant will be involved in:
- Supporting across all pitches and owning the administrative and logistics for them. Including room bookings, travel, catering, liaising with facilities, print outs and pitch purchases and props.
- Assisting with the completion of pitch pre-qualification questionnaires, RFI and RFP documents.
- Assisting in the formatting of pitch presentations and Pitch Theatre set up.
- Working closely with Design team and pitch leads to develop collateral for the pitch.
- Sourcing internal and client biographies/profiles for key meetings and pitches as well as case studies and content.
- Proactively creating and managing logistics plans for all pitches.
- Implementing learnings on future pitches.
The role will also be involved in assisting the Operations and Prospecting of the team through:
- Supporting the team with market and competitor research using industry sources.
- Managing incoming invoices, raising PO’s and working across the pitch spending tracker.
- Identifying efficiencies in the team workings and helping to implement changes.
- Working with the team on prospecting projects and work and desk research for prospecting.
- Regular use of Salesforce to update live opportunities, client rosters and market records supporting the Operations Associate Director.
Qualifications
- Real eagerness to learn and to take on new challenges.
- Self-starter mentality.
- An organised approach to project management and ability to flag any potential problems to the key people.
- Ability to proactively solve problems and work through barriers.
- Highly personable and enjoys building new relationships.
- Able to prioritise tasks and can work to set deadlines.
- Confidence to recommend improvements to processes and ways of working.
- Confident communicator (both written and verbal)
- Team player who helps and supports all team members.
Additional Information
Publicis Media has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;
- WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
- REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
- HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
- FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
- FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
- GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.
Full details of our benefits will be shared when you join us!
Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.
We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.
Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).