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  4. Graduate PMO Assistant Belfast June 2025
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When you join Kainos, you get to think beyond limitations to make an immediate and positive impact – like transforming digital services for millions of citizens or helping Fortune 500 companies get live and thrive on Workday. You’ll be part of a people-first culture that is growing around the world. We’re a creative, committed, and diverse group of individuals who succeed as a team. At Kainos your ideas are heard and valued and you’ll leave a legacy that you can feel proud of. Join us and discover how our people write our story.

Main purpose of the role & responsabilities in the business

As a Graduate Programme Office Assistant at Kainos, you will provide administrative support to project managers through the Project Management Office (PMO) admin function, as well as support for the administration of our professional services automation (PSA) system.

Upon completion of the 12-month Early Careers Programme, you will have gained knowledge and skills to help transform the organization and set you on the path to becoming the next generation of leaders at Kainos. Fun fact - 11 of our 17 leadership team members have graduated from our Early Careers Programme!

Your key responsibilities will include:

  • Project Resourcing – you will work with Project Management and Operations Management teams to develop and agree resourcing profiles for each project. Maintaining the agreed resource profiles within the Professional Services Automation tool.
  • Project Status Reporting - you will work with the Project Management team to produce fortnightly status reports on the projects currently in flight and presenting the status of the project to the Delivery Management team.
  • Project Financial Management & Reporting – you will work with the Project Management team and the Operations Management team to accurately forecast revenue for individual projects, ensure that services are invoiced accurately and on time, and collect debt from overdue customers.
  • Sales Pipeline Management – you will work with the Sales team and the Operations Management team to maintain an up to date Sales Pipeline within the Professional Services Automation tool. Working with the operations manager to forecast sales to revenue pipeline.
  • Bid Management – you will assist in the production of customer Requests for Proposal (RFP). Managing the delivery of various contributors ensuring a timely and quality response.

You will also be required to provide general support or assistance as required by the project management office. Complies with all confidentiality and non-disclosure policies and/or agreements and ensures security of information at all times.

Minimum essential requirements

  • Currently studying towards, or already obtained, at least a Level 6 bachelor's degree in a relevant subject
  • Ability to carry out responsibilities in accordance with company policies, procedures and processes
  • Personal time management and planning skills, with ability to work with minimal supervision
  • Ability to deliver tasks within a given timeframe
  • Demonstrate a willingness to learn
  • Good verbal and written communication skills with both staff and external stakeholders
  • We all work in teams here in Kainos – a proven ability of strong team skills, including taking direction from others, is crucial
  • Be amicable and approachable with a mature, collaborative style
  • No experience required.

Desirable

  • Ability to work efficiently in a fast-paced environment and make sensible decisions
  • Previous experience in a similar role
  • Experience with Office 365 Suite (Word, Excel, Outlook) or equivalent
  • Familiarity with JIRA, Kimble, SharePoint or Workday

Things to know before applying

At Kainos, we work with a diverse range of clients and some of our projects require travel. If travel were required, we will endeavour to keep this to a minimum and ensure sufficient notice is provided.

We’re looking forward to receiving and reviewing your application. We strongly encourage you to apply early. If a high number of applications are received, this role may close earlier than the advertised deadline. In cases where a large volume of applications is received, the recruitment team will apply enhanced criteria to refine the shortlisting process.

We wish you all the best with your application to Kainos and look forward to hearing from you soon!

Timelines

  • Closing Date: Friday 18th October
  • Virtual Assessment Centre: 5th – 14th November
  • Outcomes Communicated: 25th – 29th November
  • Start Date: June 2025

So what are you waiting for? Let’s write the next incredible chapter of our story together.

Embracing our differences

At Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive.   We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are.   We also believe every candidate deserves a level playing field. Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out. We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.