Talent and Resourcing Assistant London 2023

We connect with millions of people every day, make content they can't get enough of and reflect and shape the world we live in… and we do all this through the power of creativity.

We are a digitally led entertainment and media company that creates and brings brilliant content to audiences, wherever, whenever and however they choose.

ITV Studios are creators, producers and distributors of world-leading programmes that people can’t get enough of.

We’re proud to have some of the best creative talent on the planet crafting over 8,400 hours of original programme across 55 production labels in 13 countries.  In the UK, we’re not just known for our series on ITV, but also for many other channels and streamers.  Line of Duty and Bodyguard from World Productions have been massive hit dramas for the BBC, 24 Hours In Police Custody from The Garden continues to grow on Channel 4, and ITV audiences flock to watch everything from This Morning and Loose Women to I’m A Celebrity, Love Island, The Chase, Vera, Grace and many many more.

This role entails…

• Post holders will provide general administrative support through the full recruitment cycle
• Post holders will administer the contracting process across programme business areas as required ensuring that ITV contracting and compliance guidelines are adhered to
• This is an entry level role so training will be given on ITV systems, processes and policies where required
• As directed, they will play a key role in creating and delivering a relevant social media approach to support a range of recruitment activities, campaigns and outreach as well as administering a range of initiatives to attract and secure high quality talent, embracing ITV’s diversity and inclusion agenda at all stages.

Key responsibilities

Provide administrative support for the talent execs/managers/coordinators throughout the end to end hiring cycle as follows:

• Support the processing of applications through relevant applicant tracking systems ensuring adherence to all ITV processes and policies (training will be given)
• Assist the Talent exec/manager with the identifying, engaging and securing of junior editorial talent with particular focus on runners, loggers and work experience. 
• Assist with the posting of jobs across a range of sites and social media ensuring posts have an inclusive reach
• Support the talent exec/manager on any entry level schemes or initiatives through the full cycle from outreach, issue of all paperwork, onboarding (laptops/IT) and exit chats
• Assist with all critical pre-starter checks (eg right to work, references) and with the issue of all pre-starter correspondence (booking, starter emails) and capture of personal data

Skills Development

Develop knowledge of the skills and development framework that underpins career progression for all production roles

Diversity and Inclusion

Embrace and support  ITV’s diversity and inclusion ambition so that it underpins all our approaches to talent attraction and selection.

Digitally led (system and process)

Proactively build expert knowledge of all our systems and processes so that we make best use of time and resource:

• Be proactive in developing knowledge of all recruitment systems, databases and software 
• Develop knowledge of social media used in the attracting, selection and hiring of talent ensuring all roles and business messages are posted across our social media platforms.  

Best Place to Work

Play an active role to ensure ITV is a great place to work for both talent team members and the production staff and freelancers we hire and work with. 

Minimum role criteria

• Experience of providing excellent administrative support to several managers concurrently, processing a high volume workload within a busy and fast-paced environment to tight deadlines 
• Experience of inputting data and managing a variety of documents/systems eg spreadsheets maintaining attention to detail and accuracy in ever changing circumstances
• Experience of assisting with the set up of small scale events fulfilling an outward facing role as well as marketing via social media
• Demonstrable ability and interest in learning things quickly and building required knowledge to fulfil a role as well as to work effectively and collaboratively within a team
• Demonstrable interest/experience in a relevant field eg HR, recruitment, television production, media
• Excellent spelling and grammar with previous experience of creating social media which engages and delights a digital audience.  This could be a passion project or part of a course of education/training.

ITV strongly encourages applications for this role from disabled people and as a Disability Confident Leader if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee you’ll get to the next stage* (minimum criteria above).

Key role criteria

• Some understanding of employment and GDPR legislation and its application in the context of recruitment and contracting (further training can be given)
• Experience of working in a film/television production environment and knowledge of the roles and skills required to make a successful team
• Experience of supporting recruitment processes using a range of approaches, systems and software packages in a fast turnaround fluid working environment
• Experience of assisting with campaigns, events and initiatives to attract new talent using a wide range of marketing tools including social media
• A proactive team player working sensitively and collaboratively with others to deliver best results, anticipate issues and offer solutions/suggestions for improvement
• Excellent verbal and written communication skills and time management and the ability to build positive relationships with external customers and internal stakeholders 

We're happy to discuss any support/personalisation you may need during our application & selection process as part of our reasonable adjustments approach. So we encourage you to get in touch with us if you require anything.